Policies & Practices

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The Board of Trustees and Sturgeon Public School Division are guided by policies and administrative practices. These govern the work we do and how we do it.

The Board also has an advocacy plan that establishes its priorities for promoting excellence in education and student success in the division.

Policy Handbook 

I. Introduction, Foundations and Philosophical Commitments

100 - History of the Sturgeon Public School Division
105 - Vision, Mission and Values
110 - Equity, Diversity, Inclusion and Human Rights
115 - Sexual Orientation, Gender Identity, and Gender Expression
120 - Harassment Policy 
125 - Advocacy Plan
130 - Public Interest Disclosure (Whistleblower Protections)

II. School Board Governance and Operations

200 - Attendance Areas
205 - Operational School Year
210 - Electoral Wards
215 - Organization Chart
220 - Trustee Responsibility and Conduct
225 - Board Responsibility and Conduct
230 - Board Committees and Appointed Representation
231 - Student Advisory Committee
235 - Conduct of Board Meetings
240 - Policy Development
245 - Appeals

III. General School Administration

300 - School Based Decision-Making
305 - School Councils
310 - Non-Resident Students
315 - Opening Exercises, Flag Protocol and Recognition of Dignitaries 
320 - Inclement Weather

IV. Business Administration

400 - Financial Accountability and Audit
405 - Budget Development and Transparency
410 - (currently under review)
415 - Local Authorities Pension Plan
420 - Income Tax Deduction Receipts for Donations Received by Division
425 - Revenue from Property Tax Sources 
430 - Trustee Remuneration and Expense Reimbursement
435 - Technology Equipment for Trustees

V. Student Services

500 - (currently under review)

VI. Facilities

600 - School Closure
605 - Public Use of School Buildings and Property

VII. Personnel and Employee Relations

700 - Superintendent of Schools
705 - Associate Superintendent, Business and Corporate Services
710 - Employee Recognition
         ♦    Confidential Submission Form
715 - Educational Leaves of Professional Staff

VIII. Curriculum and Instruction

800 - Religious Education and Instruction
805 - Home Education
810 - Field Trips

IX. Students

900 - Student Conduct and Discipline
905 - Awards Policy - Students

 

Administrative Procedures

Administrative Procedures are being re-written and the website will be updated once completed. 

I. Introduction, Foundations and Philosophical Commitments

See Policy Handbook

II. School Board Governance and Operations

AP240 - Health and Safety
AP255 - Inclement Weather Decisions for Schools

III. General School Administration

IV. Business Administration

Budget Preparation

Financial Reporting

Purchasing

Expense Claims

Fees

V. Student Services

Student Transportation

VI. Facilities

AP615 - School Facilities and Equipment Maintenance

VII. Personnel and Employee Relations

Hiring

Employee Conduct

Teacher Staffing, Certification and Placement

Vacation, Leaves, and Absences

VIII. Curriculum and Instruction

Student Scholarships and Awards

Information Technology

AP865 - Information and Communication Technology

Copyright

IX. Students

Student Accidents, Injuries or Illness

 

 

 

Administrative Practices

  1. Administration
    1. Volunteer
    2.  
    3. Developing Administrative Practices
    4. Operational School Year
    5. Field Trip Operational Procedures
    6. Advertising or Canvassing in Schools
    7. School Operation in Emergency
    8. Non-Resident Students
    9. Non-Resident Students and Fees
    10.  
    11.  
    12.  
    13.  
    14.  
    15. Form Development and Management
    16.  
    17. Health and Safety
    18. System, School and Program Evaluation
    19.  
    20.  
    21.  
    22.  
    23. Community Partnerships
    24. Communications
    25.  
    26.  
  2. Curriculum and Resources
    1.  
    2. Course Challenge
  3. Educational Services
    1. Protocol for Reporting Provincial Achieve & Diploma Results
    2. Conditions Governing Awards of Grade 12 Scholarships
    3. Conditions Governing Awarding of SSD Bursaries
    4. School Entrance Age
    5. Off-Campus Education
    6. Locally Developed Courses
    7.  
    8. Division Awards (Student)
    9. Controversial Issues in Education
    10.  
    11. Challenge of Learning Resources
      1. Exhibit 1 - Request for Reconsideration of Teaching or Learning Resources
    12.  
    13.  
    14.  
    15.  
    16. Student Attendance at School
    17. CALM/Health Human Sexuality
    18. Healthy School Communities
    19.  
    20.  
    21. Assessment, Evaluation & Reporting Student Achievement
    22. Senior High School Credit Load
    23. Equity, Diversity, Inclusion and Human Rights
    24. Sexual Orientation, Gender Identity and Gender Expression
    25. Language Programs
  4. Equipment and Facilities Management
    1. Capital Plan Development
    2. Site & Playground Development Procedures
    3. Hazardous Materials
    4. Operations & Maint Work Order Requests
    5. Emergency Call Out Response
    6. Video Surveillance & Recording in Schools
  5. Financial Management
    1. Budget Development
    2.  
    3. Reserve Funds
    4. Purchasing Authority and Procedure
    5. Fiscal Reporting
    6. Financial Accountability & Audit
    7. Employee Expense Reimbursement
    8.  
    9. Income Tax Deductible Receipts
    10. School General Bank Account
    11. School Budget Allocations
    12.  
    13. Disposal of School Equipment
    14. Mileage Claims
    15.  
    16. Adult Tuition Fees
    17.  
    18. Deferred Salary Leave Plan
    19. Cell Phone Provision
  6. Governance
    1. School Based Decision Making
    2. Process for Policy Works
    3. Conflict of Interest
    4.  
  7. Human Resources Management
    1. Time-in-Lieu: Central Office
    2. Workers' Compensation Board
    3. Local Authorities Pension Plan
    4. Cell Phone Use
    5. Recovery of Overpayment to Employees
    6.  
    7.  
    8. Training of SSD Staff in Non-Violent Crisis Intervention (NVCI)
    9. Leaves of Absence
    10. Hiring Procedures for Support Staff
    11. Hiring of Substitutes for Support Staff
    12. Application for Leaves for Central Office
    13. Application for Leaves for Schools
    14. Teachers and Professional Development
    15. Support Staff and Professional Development
    16. Division Staff Development
    17. Hiring Summer Staff - Learning Centers
    18. Staffing Procedures
    19. Certification of Teachers
    20. Multiple Employment Positions
    21. Certificated Staffing
    22.  
    23. Documentation Required at Time of Hiring
    24. Staff Absences
    25. Selection of School Support Staff
    26. Selection of Professional Staff (Non-Administrative)
    27. Substitute Teachers
    28. Selection of Custodial, Caretaking and Maintenance Staff
    29. Employees Seeking or Elected to Public Office
    30. Supporting the Growth and Development of Professional Staff
    31. Supporting the Growth and Development of Support Staff
    32. Return to Work
    33. Teacher Growth, Supervision and Evaluation
      1. Growth, Supervision & Evaluation of Itinerant Teachers
    34. Employee Mileage Reimbursement
    35. Progressive Discipline for Support Staff
    36. Caretakers - Benefits During Summer
    37. Alcohol, Illicit Drugs, Restricted Drugs and Prescribed Medication in the Workplace
    38. Security of Personal and Divisional Information
    39. Permanent Professional Certification
    40. Professional Staff Mobility
    41. Educational Leaves
    42. No current practice
    43. No current practice
    44. No current practice
    45. Continuous Teaching Contracts
    46. Healthy Interactions
    47. Vacation Requests
    48. Pension and Re-hiring Teachers
    49. No current practice
    50. Support Staff Performance Review
    51. No current practice
    52. Teachers Employed on a Part-Time Basis
    53. Personnel Records
    54. Deferred Salary Leave Plan
    55. Growth Supervision and Evaluation of School Administrators
    56. Temporary Designation of Principals and Vice-Principals
  8. Information and Technology Management
    1. Software Purchases
    2. Responsible Use of Network Resources
    3. No current practice
    4. Disposal of Obsolete Computer Equipment
    5. No current practice
    6. Evergreening Network Infrastructure
    7. Evergreening School Admin Computer
    8. Personal Electronic Devices
    9. Evergreening School Technologies
    10. Employee Asso/Union Acceptable Use Practice
    11. Digital Citizenship
    12. Network Resources Resp Use Protocol Staff
    13. Network Res Resp Use Protocol Students
  9. Student Services
    1. Crisis and Critical Incidents
    2.  
    3. Homebound Students
    4.  
    5. Student Records Management
    6. Agencies Interviewing Students at School
      1. Attachment 1 Alta Child & Family Services & Law Enforcement Disclosure
      2. Attachment 2 FOIP Law Enforcement Disclosure Form
    7. Early Childhood Services
    8. Student Conduct
    9. Learning Support Services
    10. Child Abuse and Neglect Prevention
      1. Attachment 1 Alta Child & Family Services & Law Enforcement Disclosure
      2. Attachment 2 Confirmation of Report to Alberta and Family Services
    11. Student Illness or Accident
      1. Attachment 1 Concussion Protocol Flow Chart
    12. Administering Medications & Med Treatment to Students
    13. Out of System Placement of Resident Students
    14. Communication Plan for Alexander First Nation Students
    15. English as a Second Language
    16. Alternate Learning Opportunities
    17. Guidance & Counselling Services
    18. Student Placement
  10. Transportation
    1. Suspension of School Bus Privileges
    2.  
    3. Support Staff and Bus Riding Duties
    4. Non-Resident/Non-Attendance Area Bussing Request
    5.  
    6. School Bus Safety
    7. School Bus Crash/Response Procedures
    8. Contract School Bus Service
    9. Language Immersion Transportation Service
    10. Suspension of School Bus Operator
    11.  

Advocacy Plan

  1. Advocacy Plan
  2. Recent Activities