Policies & Procedures

The Board of Trustees and Sturgeon Public Schools are guided by policies and administrative procedures. These govern the work we do and how we do it.

The Board also has an advocacy plan that establishes its priorities for promoting excellence in education and student success in the division.

Policy Handbook

V. Student Services

500 - (currently under review)

VI. Facilities

600 - School Closure
605 - Public Use of School Buildings and Property

VII. Personnel and Employee Relations

700 - Superintendent of Schools
705 - Associate Superintendent Corporate Services
710 - Employee Recognition
♦ Confidential Submission Form
715 - Educational Leaves of Professional Staff

VIII. Curriculum and Instruction

800 - Religious Education and Instruction
805 - Home Education
810 - Field Trips

IX. Students

900 - Student Conduct and Discipline
905 - Awards Policy - Students

Administrative Procedures

I. Introduction, Foundations and Philosophical Commitments

See Policy Handbook

II. School Board Governance and Operations

AP200 - Process for Policy Work
AP205 - Developing Administrative Procedures
AP210 - School Based Decision Making
AP215 - Community Partnerships
AP220 - Communications
AP225 - Employee Conflict of Interest
AP230 - School Entrance Age
AP235 - Operational School Year and Calendar
♦ 2020-21 Calendar (FINAL)
♦ Calendar Details
♦ Calendar Day Final
AP240 - System, School and Program Evaluation
AP245 - Health and Safety
AP250 - Student Advisory Committee
AP255 - Inclement Weather Decisions for Schools

III. General School Administration

AP300 - Security of Personal and Division Information
AP305 - SPS Emergency Preparedness Response Plan
AP310 - Field Trip Operational Procedures
AP315 - Volunteers
AP320 - Form Development and Management
AP325 - Advertising or Canvassing in Schools
AP330 - Canada's Anti-Spam Legislation (CASL)

IV. Business Administration

Budget Preparation

AP400 - Budget Development
AP405 - Reserve Funds
AP410 - School Budget Allocations

Financial Reporting

AP415 - Fiscal Reporting
AP420 - Financial Accountability & Audit

Purchasing

AP425 - Purchasing Authority and Procedure

Expense Claims

AP435 - Employee Expense Claims and Reimbursement
AP440 - Local Authorities Pension Plan
AP445 - Time-in-Lieu: Central Office Staff GEC
AP450 - Workers' Compensation Board
AP455 - Recovery of Overpayment to Employees
AP460 - Caretakers - Benefits During Summer

Fees

AP465 - Adult Tuition Fees
AP470 - Cell Phone Provision
AP475 - School General Bank Account
AP480 - Student Accident Insurance
AP485 - Disposal of School Equipment
AP490 - Disposal of Obsolete Computer Equipment
AP495 - Income Tax Deductible Receipts
AP496 - Complementary Learning Resources Fee
♦ Complementary Learning Resources Fee Schedule
♦ Fee Waiver Application

V. Student Services

AP500 - Child Abuse and Neglect Prevention
♦ Attachment 1 Alta Child & Family Services & Law Enforcement Disclosure
♦ Attachment 2 Confirmation of Report to Alberta and Family Services
AP505 - Agencies Interviewing Students at School
♦ Attachment 1 Alta Child & Family Services & Law Enforcement Disclosure
♦ Attachment 2 FOIP Law Enforcement Disclosure Form
AP510 - Use of Inflatable Amusement Attractions and Trampolines
AP515 - Homebound Students
AP520 - Student Records Management
AP525 - Counselling Services
AP530 - Early Childhood Program Services
AP535 - Learning Support Services
AP540 - Communication Plan for Alexander First Nation Students
AP545 - Legal Guardianship of Children

Student Transportation

AP550 - Contract School Bus Service
AP555 - Suspension of School Bus Operator
AP565 - School Bus Safety
AP570 - School Bus Crash/Response Procedures
AP575 - Suspension of School Bus Privileges
♦ Exhibit 1: Flow Chart of Student Misconduct Transportation
♦ Exhibit 2: Transportation Rules and Regulations
AP580 - Non-Resident Student Transportation/Non-Attendance Area Student Transportation
AP585 - Language Immersion Transportation Service

VI. Facilities

AP600 - Capital Plan Development
AP605 - Site & Playground Development Process
AP610 - Video Surveillance and Recording in Schools
AP615 - School Facilities and Equipment Maintenance
AP620 - SPS School Alarm Response
AP625 - Hazardous Materials

VII. Personnel and Employee Relations

Hiring

AP700 - Hiring - Certificated Staff
AP701 - Hiring - Support Staff
AP702 - Hiring - Custodial Caretaking and Facilities Staff
AP703 - Hiring - Summer Staff Learning Centres

Employee Conduct

AP710 - Staff Cell Phone Use
AP711 - Equity, Diversity, Inclusion and Human Rights
AP712 - Sexual Orientation, Gender Identity and Gender Expression
AP713 - Alcohol and Substances in the Workplace
AP714 - Progressive Discipline for Support Staff
AP715 - Division Staff Development
AP716 - Healthy School Communities
AP717 - Health Interactions Program

Teacher Staffing, Certification and Placement

AP720 - Teacher Staffing, Certification and Placement
AP721 - Teachers and Professional Development
AP722 - Growth and Supervision of School Administrators
AP723 - Evaluation of School Administrators
AP724 - Temporary Designation of Principals and Vice Principals
AP725 - Teacher Growth, Supervision and Evaluation
AP726 - Support Staff Performance Review
AP727 - Support Staff and Professional Development
AP728 - Training of SPS Staff in Non-Violent Crisis Intervention (NVCI)

Vacation, Leaves, and Absences

AP730 - Sturgeon Public Schools Employee Absences/Leaves - All Staff
AP731 - Return to Work
AP732 - SPS Employees Seeking or Elected to Public Office
AP733 - Certificated Staff Educational Leaves ATA
AP734 - Certificated Staff Leaves of Absence ATA
AP735 - Central Office Staff Application for Leaves and Vacation Time
AP736 - Deferred Salary Leave Plan

VIII. Curriculum and Instruction

AP800 - Language Programs
AP805 - Assessment, Evaluation & Reporting Student Achievement
AP810 - Protocol for Reporting Provincial Achieve & Diploma Results
AP815 - Senior High School Credit Load
AP820 - Locally Developed Courses
AP825 - CALM/Health Human Sexuality
AP830 - Controversial Issues in Education
AP835 - Challenge of Learning Resources
♦ Exhibit 1 - Request for Reconsideration of Teaching or Learning Resources
AP840 - Course Challenge
AP845 - Off-Campus Education
AP850 - English as a Second Language
AP855 - Alternate Programming and Learning Opportunities

Student Scholarships and Awards

AP860 - Student Division Awards, Scholarships and Bursaries

Information Technology

AP865 - Information and Communication Technology
♦ Copyright
AP870 - Responsible Use of Network Resources
♦ Exhibit 1: Network Resources Responsible Use Protocol for Staff
♦ Exhibit 2: Network Resources Responsible Use Protocol for Students
AP875 - Personal Electronic Devices

IX. Students

AP900 - Student Conduct
AP905 - Student Attendance at School

Student Accidents, Injuries or Illness

AP910 - Student Illness or Accident
♦ Attachment 1 Concussion Protocol Flow Chart
AP915 - Administering Medications & Medical Treatment to Students
♦ Attachment 1 Forms - Administering Medications & Medical Treatment to Students

Policies & Procedures

Policy Handbook

I. Introduction, Foundations and Philosophical Commitments

II. School Board Governance and Operations

III. General School Administration

IV. Business Administration

V. Student Services

VI. Facilities

VII. Personnel and Employee Relations

VIII. Curriculum and Instruction

IX. Students

Administrative Procedures

I. Introduction, Foundations and Philosophical Commitments

II. School Board Governance and Operations

III. General School Administration

IV. Business Administration

Budget Preparation

Financial Reporting

Purchasing

Expense Claims

Fees

V. Student Services

Student Transportation

VI. Facilities

VII. Personnel and Employee Relations

Hiring

Employee Conduct

Teacher Staffing, Certification and Placement

Vacation, Leaves, and Absences

VIII. Curriculum and Instruction

Student Scholarships and Awards

Information Technology

IX. Students

Student Accidents, Injuries or Illness

Advocacy Plan