Board Policies and Administrative Procedures

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305: School Councils

1.0 POLICY

The Board of Trustees believes that school councils provide valuable advisory assistance to the school principal and to the Board. The Board of Trustees supports the required establishment of school councils in a manner consistent with Section 55 of the Education Act, the School Councils Regulation, and the Alberta School Councils Resource Guide.

2.0 GUIDELINES

2.1 For each school, operated by a board, a school council must be established in accordance with regulations.

2.2 The majority of the members of a school council must be parents of students enrolled in the school.

2.3 A school council may, at its discretion:

2.3.1 advise the principal and the board respecting any matters relating to the school;

2.3.2 perform any duty or function delegated to it by the board accordance with the delegation; 

2.3.3 consult with the principal so that the principal may ensure that students i the school have the opportunity to meet the standards of education set by the Minister; and

2.3.4 consult with the principal so that the principal may ensure that the fiscal management of the school is in accordance with the requirements of the board and the superintendent.

2.4 Subject to regulations, a school council may establish and implement policies in the school that the council considers necessary to carry out its functions. 

2.5 A school council may make bylaws governing its meetings and the conduct of its affairs.

2.6 Subject to the regulations, a Board may establish and implement policies respecting school councils.

2.7 The Board of Trustees supports the reimbursement of registration fees for the equivalent of one registration fee per school for the Alberta School Councils’ Association Conference, as an ongoing sponsorship.

2.8 Rules for Continuance of School Councils

2.8.1 A general organizational meeting shall be called annually by the Principal not later than forty (40) days after the start of the school year or as specified in the by-laws of the school council.

2.9 School Council Reports

Pursuant to School Councils Regulation, the Chair of the school council must prepare and provide to the Board annually, by September 30 of each year, a written report:

2.9.1 summarizing the activities of the school council in the previous school year; 

2.9.2 a financial statement relating to money handled by the school council in the school year, detailing the receipt, handling and use of any money by the school council in the previous school year;

2.9.3 a school council must retain at the school a copy of the minutes for each meeting of the school council and make them available to the board or public on request;

2.9.4 a school council must retain the minutes for each meeting of the school council for at least 7 years; and 

2.9.5   The Board shall refer the school council’s report to the Superintendent of Schools for consideration and recommendation to the Board.

2.10 Dispute Resolution

  The Board shall establish a dispute resolution process to address disputes between the principal and the school
  council with respect to policies proposed or adopted for a school


References:

Policy 245 - Appeals
Education Act: Section 55
School Councils Regulation 94/2019
Alberta School Council Resource Guide

History

2019 Mar 27 Initial Approval
2020 Jan 29 Amended
2021 Oct 27 Reviewed
2021 Nov 24 Amended