Board Meetings

Wednesday, April 24, 2024

AGENDA (link)

1.     Call to Order

2.     Land Acknowledgement

3.     Approval of Agenda (link)

4.     Approval of Minutes (link)

5.     Business Arising From The Minutes

6.     Presentations/Delegations

7.     Action Items

7.1   2024-2025 Budget Assumptions (link)

7.2   School Name Change: Morinville Public School (link)

7.3   Board Policy 305: School Councils (link)

7.4   Board Policy 225: Role of the Board (link)

8.     Administrative Reports

8.1   2024 First Nation, Métis, and Inuit Education Gathering (link)

8.2   Communications Report - March & April 2024 (link)

8.3   Deputy Superintendent, Education Services Report (link)

8.4   2023-2024 Superintendent Discretionary Fund (link)

8.5   Superintendent Report (link)

8.6   Administrative Procedure 211: School Councils (link)

9.     Reports from Trustees and Standing Committees

9.1   Chair's Report

9.2   Trustees' Reports (link)

9.3   Committee of the Whole Report (link)

10.   Reports from Special Committees/Task Groups

10.1   Alberta School Boards Association Representative

10.2   Public School Boards Association of Alberta Representative (link)

11.   Unfinished Business

12.   Comment & Question Period

13.   In Camera

14.   Adjournment

Wednesday, March 20, 2024

AGENDA (link)

1.     Call to Order

2.     Land Acknowledgement

3.     Approval of Agenda (link)

4.     Approval of Minutes (link)

5.     Business Arising From The Minutes

6.     Presentations/Delegations

6.1   Education Planning Team (link)

7.     Action Items

7.1   2025/2026 School Calendar (link)

7.2   2024-2027 Draft Three Year Capital Plan (link)

7.3   Board Policy 110: Welcoming Inclusive, Safe and Healthy Environments (link)

7.4   Board Policy 300: School Based Decision-Making (link)

7.5   Omnibus Motion for Board Policies 405, 415, 420 & 425 (link)

8.     Administrative Reports

8.1   IMR/CMR Expenditure Report (link) 

8.2   Numeracy Report (link)

8.3   Technology Services Report (link)

8.4   Communications Report - February & March 2024 (link)

8.5   Quarterly Financial Report - Quarter Two (Q2) (link)

8.6   2023-2024 Superintendent Discretionary Fund (link)

8.7   Superintendent Report (link)

8.8   Administrative Procedure 210: Role of Administration (link)

8.9   Administrative Procedure 205: Developing Administrative Procedures (link)

8.10 Administrative Procedure 435: Employee Expense Claims and Reimbursement (link)

9.     Reports from Trustees and Standing Committees

9.1   Chair's Report 

9.2   Trustees' Reports (link)

9.2.1   Alberta Rural Education Symposium (link)

9.2.2   Board Strategic Work Plan (link)

9.3   Committee of the Whole Report (link)

10.   Reports from Special Committees/Task Groups

10.1   Alberta School Boards Association Representative 

10.2   Public School Boards Association of Alberta Representative (link)

11.   Unfinished Business

12.   Comment & Question Period

13.   In Camera

14.   Adjournment

Wednesday, February 28, 2024

AGENDA (link)

1.     Call to Order

2.     Land Acknowledgement 

3.     Approval of Agenda (link)

4.     Approval of Minutes (link)

5.     Business Arising From The Minutes

6.     Presentations/Delegations

6.1   Learning Services Presentation (link)

7.     Action Items

7.1   Board Policy 120: Harassment Policy (link)

7.2   Board Policy 230: Appendix A - Committee of the Whole (link)

7.3   Town of Bon Accord Letter

7.4   Edwin Parr Teacher Nomination (link)

8.     Administrative Reports

8.1   Communications Report - January & February 2024 (link)

8.2   2023-2024 Superintendent Discretionary Fund (link)

8.3   Superintendent Report (link)

8.3.1   Legal Public School Grade Configuration 2024-2025 (link)

8.4    Administrative Procedure 711: Welcoming Inclusive, Safe and Healthy Environments (link)

8.5    Administrative Procedure 717: Violence and Harassment (link)

9.     Reports from Trustees and Standing Committees

9.1   Chair's Report 

9.2   Trustees' Reports (link)

9.3   Committee of the Whole Report (link)

9.4   Rotary Report

10.   Reports from Special Committees/Task Groups

10.1   Alberta School Boards Association Representative

10.2   Public School Boards Association of Alberta Representative (link)

10.2.1   Greatest Challenges Discussion (link)

11.   Unfinished Business

12.   Comment & Question Period

13.   In Camera

14.   Adjournment

Wednesday, January 24, 2024

AGENDA (link)

1.     Call to Order

2.     Land Acknowledgement

3.     Approval of Agenda (link)

4.     Approval of Minutes (link)

5.     Business Arising From The Minutes

6.     Presentations/Delegations

7.     Action Items

7.1   Edwin Parr Selection Committee (link)

7.2   Board Policy 315: Opening Exercises, Flag Protocol and Recognition of Dignitaries (link)

7.3   Board Policy 400: Financial Accountability and Audit (link)

8.     Administrative Reports

8.1   Alternative Programming Report (link)

8.2   Literacy Report (link)

8.3   Workplace Safety Report (link)

8.4   Communications Report - December 2023 & January 2024 (link)

8.5   Deputy Superintendent, Education Services Report (link)

8.6   2023-2024 Superintendent Discretionary Fund (link)

8.7   Superintendent Report (link)

8.8   Administrative Report 335: Protocols for Opening Exercises, Flags and Recognition of Dignitaries (link)

9.     Reports from Trustees and Standing Committees

9.1   Chair's Report 

9.2   Trustees' Reports (link)

9.3   Committee of the Whole Report (link)

10.   Reports from Special Committees/Task Groups

10.1   Alberta School Boards Association Representative

10.2   Public School Boards Association of Alberta Representative (link)

11.   Unfinished Business

12.   Comment & Question Period

13.   In Camera

14.   Adjournment

Wednesday, December 20, 2023 

AGENDA (link)

1.     Call to Order

2.     Land Acknowledgement

3.     Approval of Agenda (link)

4.     Approval of Minutes (link)

5.     Business Arising From The Minutes

6.     Presentations/Delegations

6.1   STEAM Presentation by Christina Dafoe and Konnor Wood (10:30 a.m.)

7.     Action Items

7.1   Memorandum of Agreement Between Sturgeon Public Schools and The Alberta Teachers' Association (link)

7.2   March Public Board Meeting (link)

7.3   Policy 205: Operational School Year (link)

8.     Administrative Reports

8.1   Class Size Information Survey Reporting (link)

8.2   Summary of Programs Available Across Sturgeon Public School Division (link)

8.3   Transportation Services Department Report (link)

8.4   Communications Report - November & December 2023 (link)

8.5   Quarterly Financial Report (link)

8.6   2023-2024 Superintendent Discretionary Fund (link)

8.7   Superintendent Report (link)

8.8   Administrative Procedure 235: Operational School Year and Calendar (link)

9.     Reports from Trustees and Standing Committees

9.1   Chair's Report 

9.2   Trustees' Reports (link)

9.2.1   Board Strategic Work Plan (link)

9.3   Committee of the Whole Report (link)

9.4   Rotary Report

10.   Reports from Special Committees/Task Groups

10.1   Alberta School Boards Association Representative

10.2   Public School Boards Association of Alberta Representative (link)

11.   Unfinished Business

12.   Comment & Question Period

13.   In Camera

14.   Adjournment

Wednesday, November 29, 2023 

AGENDA (link)

1.     Call to Order

2.     Land Acknowledgement

3.     Approval of Agenda (link)

4.     Approval of Minutes (link)

5.     Business Arising From The Minutes

6.     Presentations/Delegations

6.1   2022-2023 Audited Financial Statements

7.     Action Items

7.1   2022-2023 Audited Financial Statements (link)

7.2   Updated 2022-2023 Reserve Mitigation Strategy Exemption (link)

7.3   Capital Reserves: Modular Classroom Relocation (link)

7.4   Appointment of Secretary Treasurer (link)

7.5   Draft Sturgeon Public Schools Annual Education Results Report (AERR) - November 2023 (link)

8.     Administrative Reports

8.1   Sturgeon Public Schools Scholarships 2022-2023 (link)

8.2   Morinville Traffic Bylaw (link)

8.3   Communications Report - November 2023 (link)

8.4   2023-2024 Superintendent Discretionary Fund (link)

8.5   Superintendent Report (link)

9.     Reports from Trustees and Standing Committees

9.1   Chair's Report 

9.1.1   Letter from Greater St. Albert Catholic Schools

9.2   Trustees' Reports (link)

9.2.1   Board Strategic Work Plan (link)

9.3   Committee of the Whole Report (link)

10.   Reports from Special Committees/Task Groups

10.1   Alberta School Boards Association Representative

10.2   Public School Boards Association of Alberta Representative

11.   Unfinished Business

12.   Comment & Question Period

13.   In Camera

14.   Adjournment

Wednesday, October 25, 2023 

AGENDA (link)

1.     CALL TO ORDER

2.     LAND ACKNOWLEDGEMENT

3.     CONSIDERATION OF AGENDA (link)

3.1   Additions/Deletions to Agenda

3.2   Approval of Agenda

4.     APPOINTMENTS

5.     READING AND APPROVING OF MINUTES

5.1   Approval of the Minutes of the Regular Meeting of September 27, 2023 (link)

6.     PRESENTATIONS

7.     REPORTS FROM SENIOR EXECUTIVE

7.1   2022-2023 School Council Year in Review Reports (link)

7.2   2023 ASBA Lieutenant Governor of Alberta Student Award (link)

7.3   Bus Route Summary (link)

7.4   Holiday Card Artwork Selection (link)

7.5   Human Resources Annual Report (2022-2023) October 2023 (link)

7.6   Overdue Transportation Fees (link)

7.7   September 29 Enrolment Numbers (link)

7.8   Technology Services Report - October 2023 (link)

7.9   Communications Report - October 2023 (link)

7.10  Deputy Superintendent, Education Services Report (link)

7.11  2023-2024 Superintendent Discretionary Fund (link)

7.12  Superintendent Report (link)

7.13  Administrative Procedure 315: Volunteers (link)

8.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

8.1   Chair's Report

8.2   Trustees Report (link)

8.3   Committee of the Whole (link)

9.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

9.1   Alberta School Boards Associate Representative

9.2   Public School Boards Association of Alberta Representative

10.     NEW BUSINESS

10.1   General Employment Conditions (link)

10.2   Policy 235: Conduct of Board Meetings (link)

11.   UNFINISHED BUSINESS

11.1   Board Strategic Work Plan

11.2   Governance

12.   NOTICES OF MOTION

13.   INFORMATION

14.   COMMENT & QUESTION PERIOD

14.1  ATA; CUPE

14.2  Community Members

14.3  Media

15.   REQUESTS FOR INFORMATION

16.   IN CAMERA

17.   ADJOURNMENT

Wednesday, September 27, 2023 

AGENDA (link)

1.     CALL TO ORDER

2.     LAND ACKNOWLEDGEMENT

3.     CONSIDERATION OF AGENDA (link)

3.1   Additions/Deletions to Agenda

3.2   Approval of Agenda

4.     APPOINTMENTS

5.     READING AND APPROVING OF MINUTES

5.1   Approval of the Minutes of the Regular Meeting of August 23, 2023 (link)

5.2   Approval of the Minutes of the Organizational Meeting of August 23, 2023 (link)

6.     PRESENTATIONS

7.     REPORTS FROM SENIOR EXECUTIVE

7.1   Alberta Education Approval of Reserve Strategy (link)

7.2   Communications 2022-2023 Annual Plan Review & 2023-2024 Annual Plan Presentation (link)

7.3   Digitization of Files (link)

7.4   Indigenous Education & Student Success (link)

7.5   New Curriculum, Provincial Screening and Benchmark Assessments (link)

7.6   Noon Transportation Update (link)

7.7   Preliminary Enrolments - September 12, 2023 (link)

7.8   Teacher Salary Settlement Funding (link)

7.9   Transportation Startup Summary (link)

7.10  Monthly Financial Report - August 2023 (link)

7.11  2023-2024 Superintendent Discretionary Fund (link)

7.12  Superintendent Report (link)

7.13  Administrative Procedure 250 - Student Advisory Committee (link)

8.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

8.1   Chair's Report

8.2   Trustees Report (link)

8.3   Committee of the Whole (link)

9.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

9.1   Alberta School Boards Associate Representative

9.2   Public School Boards Association of Alberta Representative

10.     NEW BUSINESS

10.1   Updated Board Representatives to Other Organizations (link)

10.2   Draft 2025-2026 School Year Calendar (link)

10.3   2023-2024 Council of School Councils' Meetings (link)

10.4   Policy 225 - Board Responsibility and Conduct (link)

10.5   Policy 235 - Conduct of Board Meetings (link)

10.6   Policy 705 - Associate Superintendent Corporate Services (link)

11.   UNFINISHED BUSINESS

11.1   Board Strategic Work Plan

11.2   Governance

11.1   Trustee Handbook Review - 2023-2024

11.1   Board Meeting Procedures Review - Robert's Rules of Order - Board Meeting in Slow Motion - Board Procedures Regulation

12.   NOTICES OF MOTION

13.   INFORMATION

14.   COMMENT & QUESTION PERIOD

14.1  ATA; CUPE

14.2  Community Members

14.3  Media

15.   REQUESTS FOR INFORMATION

16.   IN CAMERA

17.   ADJOURNMENT

Wednesday, August 23, 2023

Organizational Meeting
Agenda (link)

1. Roll Call
2. Call to Order
3. Treaty 6 Acknowledgement Statement
4. Election of Chair
5. Election of Vice Chair
6. Code of Ethics (link)
7. Date, Time, Place of Regular Meetings (link)
8. Trustee Membership of Committees (link)
9. Close of Meeting

Wednesday, August 23, 2023 

AGENDA (link)

1.     CALL TO ORDER

2.     LAND ACKNOWLEDGEMENT

3.     CONSIDERATION OF AGENDA (link)

3.1   Additions/Deletions to Agenda

3.2   Approval of Agenda

4.     APPOINTMENTS

5.     READING AND APPROVING OF MINUTES

5.1   Approval of the Minutes of the Regular Meeting of June 28, 2023 (link)

6.     PRESENTATIONS

7.     REPORTS FROM SENIOR EXECUTIVE

7.1   2023-2024 Pre-Kindergarten Noon Transportation Update (link)

7.2   Holiday Card Artwork Search (link)

7.3   Facility Services - Camilla School Drainage Improvements (link)

7.4   Facility Services - Summer Project Update (link)

7.5   School Bus Driver Training Grants (link)

7.6   Summer School Enrolment Summary (link)

7.7   Tyler Technologies - Tyler Drive (link)

7.8   Communications Report - July & August (link)

7.9   Monthly IT Report - July & August (link)

7.10  2023-2024 Superintendent Discretionary Fund (link)

7.11  Administrative Procedure 464 - Fees (link)

7.12  Administrative Procedure 580 - Non-Resident/Non-Attendance Area Student Transportation (link)

7.13  Administrative Procedure 585 - Language Immersion Transporation Service (link)

8.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

8.1   Chair's Report

8.2   Trustees Report 

8.3   Advocacy Committee 

8.4   Audit, Finance and Human Resources Committee

8.5   Building and Maintenance Committee

8.6   Policy Committee

8.7   Transportation Committee 

9.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

9.1   Alberta School Boards Associate Representative

9.2   Public School Boards Association of Alberta Representative

10.     NEW BUSINESS

10.1   Policy 310 - Non-Funded Students (link)

10.2   Policy 410 - Fees (link)

10.3   Policy 500 - Transportation (link)

10.4   Administrative Procedure 464 - Fees - Exhibit 1 - 2023-2024 Fee Schedule (link)

10.5   Policy 230 - Board Committees and Policy 231 - Student Advisory Committee (link)

11.   UNFINISHED BUSINESS

12.   NOTICES OF MOTION

13.   INFORMATION

14.   COMMENT & QUESTION PERIOD

14.1  ATA; CUPE

14.2  Community Members

14.3  Media

15.   REQUESTS FOR INFORMATION

16.   IN CAMERA

17.   ADJOURNMENT

Wednesday, June 28, 2023 (START TIME 12:00PM)

AGENDA (link)

1.     CALL TO ORDER

2.     LAND ACKNOWLEDGEMENT

3.     CONSIDERATION OF AGENDA (link)

3.1   Additions/Deletions to Agenda

3.2   Approval of Agenda

4.     APPOINTMENTS

5.     READING AND APPROVING OF MINUTES

5.1   Approval of the Minutes of the Regular Meeting of May 24, 2023 (link)

5.2   Approval of the Minutes of the Special Meeting of June 14, 2023 (link)

6.     PRESENTATIONS

6.1   Education Planning Presentation (link)

7.     REPORTS FROM SENIOR EXECUTIVE

7.1   Annual Report re: Off-Campus Education (link)

7.2   Communications Report - June 2023 (link)

7.3   Monthly Financial Report - May 2023 (link)

7.4   Monthly IT Report - June 2023 (link)

7.5   Administrative Procedure 860 - Student Division Awards, Scholarships and Bursaries (link)

8.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

8.1   Chair's Report

8.2   Trustees Report (link)

8.3   Advocacy Committee (link)

8.3.1 Advocacy Committee Year End Report (link)

8.4   Audit, Finance and Human Resources Committee

8.4.1 Audit, Finance and Human Resources Committee Year End Report (link)

8.5   Building and Maintenance Committee

8.5.1 Building and Maintenance Committee Year End Report (link)

8.6   Policy Committee (link)

8.6.1 Policy Committee Year End Report (link)

8.7   Transportation Committee (link)

8.7.1 Transportation Committee Year End Report (link)

9.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

9.1   Alberta School Boards Associate Representative

9.2   Public School Boards Association of Alberta Representative

10.     NEW BUSINESS

10.1   2022-2023 Capital Projects Funded through Capital Reserves (link)

10.2   Organizational and First Public Board Meeting 2023-2024 (link)

10.3   Student Advisory Committee Schedule 2023-2024 (link)

10.4   Authorization of Junior High Locally Developed Optional Course - Academic Skill Building (link)

10.5   Omnibus Motion for Locally Developed Course Approval - Senior High (link)

10.6   Policy 100 - History of Sturgeon Public Schools (link)

10.7   Policy 230 - Board Committees (link)

10.8   Policy 245 - Appeals Regarding Student Matters (link)

10.9   Policy 905 - Awards and Recognition Policy (link)

11.   UNFINISHED BUSINESS

12.   NOTICES OF MOTION

13.   INFORMATION

14.   COMMENT & QUESTION PERIOD

14.1  ATA; CUPE

14.2  Community Members

14.3  Media

15.   REQUESTS FOR INFORMATION

16.   IN CAMERA

17.   ADJOURNMENT

Wednesday, May 24, 2023

AGENDA (link)

1.     CALL TO ORDER

2.     LAND ACKNOWLEDGEMENT

3.     CONSIDERATION OF AGENDA (link)

3.1   Additions/Deletions to Agenda

3.2   Approval of Agenda

4.     APPOINTMENTS

5.     READING AND APPROVING OF MINUTES

5.1   Approval of the Minutes of the Regular Meeting of April 26, 2023 (link)

5.2   Approval of the Minutes of the Organizational Meeting of May 8, 2023 (link)

6.     PRESENTATIONS

7.     REPORTS FROM SENIOR EXECUTIVE

7.1   Alberta School Boards' Association (ASBA) Honouring Spirit: Indigenous Student Awards (link)

7.2   School Resource Officer Award Recipient - Building Blocks of the Community (link)

7.3   Communications Report - May 2023 (link)

7.4   Monthly Financial Report - April 2023 (link)

7.5   Monthly IT Report - May 2023 (link)

8.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

8.1   Chair's Report

8.2   Trustees Report (link)

8.3   Advocacy Committee

8.4   Audit, Finance and Human Resources Committee (link)

8.5   Building and Maintenance Committee (link)

8.6   Policy Committee (link)

8.7   Transportation Committee

9.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

9.1   Alberta School Boards Associate Representative

9.2   Public School Boards Association of Alberta Representative

10.     NEW BUSINESS

10.1   2023-2024 Draft Budget (link)

10.2   Sturgeon Public Schools DRAFT Education Plan 2023-2026 (link)

10.3   2023-2024 Council of School Councils' Meetings (link)

10.4   Superintendent Evaluation Report (link)

11.   UNFINISHED BUSINESS

12.   NOTICES OF MOTION

13.   INFORMATION

14.   COMMENT & QUESTION PERIOD

14.1  ATA; CUPE

14.2  Community Members

14.3  Media

15.   REQUESTS FOR INFORMATION

16.   IN CAMERA

17.   ADJOURNMENT

Wednesday, April 26, 2023

AGENDA (link)

1.     CALL TO ORDER

2.     LAND ACKNOWLEDGEMENT

3.     CONSIDERATION OF AGENDA (link)

3.1   Additions/Deletions to Agenda

3.2   Approval of Agenda

4.     APPOINTMENTS

5.     READING AND APPROVING OF MINUTES

5.1   Approval of the Minutes of the Regular Meeting of March 22, 2023 (link)

6.     PRESENTATIONS - Sturgeon Composite High School Drum Line (link)

7.     REPORTS FROM SENIOR EXECUTIVE

7.1   Education Planning Assurance Report (link)

7.2   Modular Classroom Update (link)

7.3   Pre-Planning Grant Update (link)

7.4   Communications Report - April 2023 (link)

7.5   Monthly Financial Report - March 2023 (link)

7.6   Monthly IT Report - April 2023 (link)

7.7   2022-2023 Superintendent Discretionary Fund (link)

8.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

8.1   Chair's Report

8.1.1   Sturgeon Public School Division Trustee Handbook - Guide to Effective Governance 2022-2023 (link)

8.2   Trustee Reports (link)

8.3   Advocacy Committee

8.4   Audit, Finance and Human Resources Committee

8.5   Building and Maintenance Committee (link)

8.6   Policy Committee (link)

8.7   Transportation Committee (link)

9.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

9.1   Alberta School Boards Associate Representative

9.2   Public School Boards Association of Alberta Representative

10.     NEW BUSINESS

10.1   Policy 110 - Welcoming Inclusive, Safe and Healthy Environments (link)

10.2   Policy 115 - Sexual Orientation and Gender Identities (link)

10.3   Policy 125 - Advocacy Plan (link)

10.4   Policy 430 - Trustee Remuneration and Expense Reimbursement (link)

11.   UNFINISHED BUSINESS

12.   NOTICES OF MOTION

13.   INFORMATION

14.   COMMENT & QUESTION PERIOD

14.1  ATA; CUPE

14.2  Community Members

14.3  Media

15.   REQUESTS FOR INFORMATION

16.   IN CAMERA

17.   ADJOURNMENT

Wednesday, March 22, 2023

AGENDA (link)

1.     CALL TO ORDER

2.     LAND ACKNOWLEDGEMENT

3.     CONSIDERATION OF AGENDA (link)

3.1   Additions/Deletions to Agenda

3.2   Approval of Agenda

4.     APPOINTMENTS

5.     READING AND APPROVING OF MINUTES

5.1   Approval of the Minutes of the Regular Meeting of February 22, 2023 (link)

6.     PRESENTATIONS

6.1   SCHS Drumline - Virtual Presentation

7.     REPORTS FROM SENIOR EXECUTIVE

7.1   PSBAA The Advocate - Board Chair's Message (link)

7.2   Stakeholder Engagement Plan - Update (link)

7.3   Administrative Procedure 722 - Contracts for Newly Designated Principals and Vice Principals (link)

7.4   Communications Report - March 2023 (link)

7.5   Monthly Financial Report - February 2023 (link)

7.6   Monthly IT Report - March 2023 (link)

7.7   2022-2023 Superintendent Discretionary Fund (link)

8.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

8.1   Chair's Report

8.2   Trustees Report (link) 

8.3   Advocacy Committee (link)

8.4   Audit, Finance and Human Resources Committee (link)

8.5   Building and Maintenance Committee (link)

8.6   Policy Committee (link)

8.7   Transportation Committee

9.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

9.1   Alberta School Boards Associate Representative

9.2   Public School Boards Association of Alberta Representative

10.     NEW BUSINESS

10.1   2024-2025 School Year Calendar (link)

10.2   General Employee Condition Increase to Salary (link)

10.3   Three Year Capital Plan 2023-2025 (link)

10.4   Policy 810 - Off-Site Activities (link)

10.5   Policy 900 - Student Conduct and Discipline (link)

11.   UNFINISHED BUSINESS

12.   NOTICES OF MOTION

13.   INFORMATION

14.   COMMENT & QUESTION PERIOD

14.1  ATA; CUPE

14.2  Community Members

14.3  Media

15.   REQUESTS FOR INFORMATION

16.   IN CAMERA

17.   ADJOURNMENT

Wednesday, February 22, 2023

AGENDA (link)

1.     CALL TO ORDER

2.     LAND ACKNOWLEDGEMENT

3.     CONSIDERATION OF AGENDA (link)

3.1   Additions/Deletions to Agenda

3.2   Approval of Agenda

4.     APPOINTMENTS

5.     READING AND APPROVING OF MINUTES

5.1   Approval of the Minutes of the Regular Meeting of January 25, 2023 (link)

6.     PRESENTATIONS

6.1   Learning Services Presentation (link)

6.2   STEAM - Alternate Learning Student Presentation

7.     REPORTS FROM SENIOR EXECUTIVE

7.1   Digital Citizenship Presentations (link)

7.2   Off-Campus and Dual Credit Update (link)

7.3   Pride Week 2023 (link)

7.4   Communications Report - February 2023 (link)

7.5   Monthy Financial Report - January 2023 (link)

7.6   Monthly IT Report - February 2023 (link)

7.7   2022-2023 Superintendent Discretionary Fund (link)

8.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

8.1   Chair's Report

8.2   Trustees' Report

8.3   Advocacy Committee

8.4   Audit, Finance and Human Resources Committee

8.5   Building and Maintenance Committee

8.6   Policy Committee

8.7   Transportation Committee (link)

8.8   Teacher Board Advisory Committee (link)

9.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

9.1   Alberta School Boards Associate Representative

9.2   Public School Boards Association of Alberta Representative

10.     NEW BUSINESS

10.1   Attendance Areas 2023-2024 (link)

11.   UNFINISHED BUSINESS

12.   NOTICES OF MOTION

13.   INFORMATION

14.   COMMENT & QUESTION PERIOD

14.1  ATA; CUPE

14.2  Community Members

14.3  Media

15.   REQUESTS FOR INFORMATION

16.   IN CAMERA

17.   ADJOURNMENT

Wednesday, January 25, 2023

AGENDA (link)

1.     CALL TO ORDER

2.     LAND ACKNOWLEDGEMENT

3.     CONSIDERATION OF AGENDA (link)

3.1   Additions/Deletions to Agenda

3.2   Approval of Agenda

4.     APPOINTMENTS

5.     READING AND APPROVING OF MINUTES

5.1   Approval of the Minutes of the Regular Meeting of December 21, 2022 (link)

6.     PRESENTATIONS

6.1   Financial Services Presentation (link)

6.2   STEAM Academy - Four Winds Public School

7.     REPORTS FROM SENIOR EXECUTIVE

7.1   Bus Contractor Agreement (link)

7.2   Administrative Procedure 241 - Annual Education Results Report (link)

7.3   Administrative Procedure 242 - Three Year Education Plan (link)

7.4   Administrative Procedure 243 - School Education Plans and  Annual Results Report (link)

7.5   Administrative Procedure 521 - Independent Student Status (link)

7.6   Administrative Procedure 720 - Teacher Staffing, Certification and Placement (link)

7.7   Communications Report - January 2023 (link)

7.8   Monthly Financial Report - December 2022 (link)

7.9   Monthly IT Report - January 2023 (link)

7.10 2022-2023 Superintendent Discretionary Fund (link)

8.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

8.1   Chair's Report

8.2   Trustees' Report (link)

8.3   Advocacy Committee (link)

8.4   Audit, Finance and Human Resources Committee (link)

8.5   Building and Maintenance Committee (link)

8.6   Policy Committee (link)

8.7   Transportation Committee (link)

9.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

9.1   Alberta School Boards Associate Representative

9.2   Public School Boards Association of Alberta Representative

10.     NEW BUSINESS

10.1   Sturgeon Public Schools Annual Education Results Report - Update (link)

10.2   Policy 130 - Public Interest Disclosure (Whistleblower Protection) (link)

10.3   Policy 231 - Student Advisory Committee (link)

11.   UNFINISHED BUSINESS

12.   NOTICES OF MOTION

13.   INFORMATION

14.   COMMENT & QUESTION PERIOD

14.1  ATA; CUPE

14.2  Community Members

14.3  Media

15.   REQUESTS FOR INFORMATION

16.   IN CAMERA

17.   ADJOURNMENT

Wednesday, December 21, 2022

AGENDA (link)

1.     CALL TO ORDER

2.     LAND ACKNOWLEDGEMENT

3.     CONSIDERATION OF AGENDA (link)

3.1   Additions/Deletions to Agenda

3.2   Approval of Agenda

4.     APPOINTMENTS

5.     READING AND APPROVING OF MINUTES

5.1   Approval of the Minutes of the Regular Meeting of November 23, 2022 (link)

6.     PRESENTATIONS

6.1   Transportation Services Presentation (link)

6.2   STEAM Academy - Four Winds Public School

7.     REPORTS FROM SENIOR EXECUTIVE

7.1   2022-2023 Class Size Information Reporting (link)

7.2   Aboriginal Studies 30 Course (link)

7.3   Alberta Education Funding (link)

7.4   Mental Health Service Classrooms Update (link)

7.5   Transportation Review 2023-2024 - 2.4km Choice Rider (link)

7.6   Communications Report - December 2022 (link)

7.7   Monthly Financial Report - November 2022 (link)

7.8   Monthly IT Report - December 2022 (link)

7.9   2022-2023 Superintendent Discretionary Fund (link)

8.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

8.1   Chair's Report

8.2   Trustees Report (link)

8.3   Advocacy Committee (link)

8.4   Audit, Finance and Human Resources Committee

8.5   Building and Maintenance Committee (link)

8.6   Policy Committee (link)

8.7   Transportation Committee (link)

9.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

9.1   Alberta School Boards Associate Representative

9.2   Public School Boards Association of Alberta Representative

10.     NEW BUSINESS

10.1   2022-2023 Council of School Councils' Spring Meeting (link)

10.2   2022-2023 Fuel Price Subsidy Program (link)

10.3   2023-2024 Modular Program Submission (link)

11.   UNFINISHED BUSINESS

12.   NOTICES OF MOTION

13.   INFORMATION

14.   COMMENT & QUESTION PERIOD

14.1  ATA; CUPE

14.2  Community Members

14.3  Media

15.   REQUESTS FOR INFORMATION

16.   IN CAMERA; 

17.   ADJOURNMENT

Wednesday, November 23, 2022

AGENDA (link)

1.     CALL TO ORDER

2.     LAND ACKOWLEDGEMENT

3.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

4.     APPOINTMENTS

5.     READING AND APPROVING OF MINUTES

5.1   Approval of the Minutes of the Regular Meeting of October 26, 2022 (link)

6.     PRESENTATIONS

6.1   Audited Financial Statements Presentation (link)

7.     REPORTS FROM SENIOR EXECUTIVE

7.1   Indigenous Programming Update (link)
7.2   Mental Health in Schools Pilot Program (link)
7.3   Sturgeon Public Schools Scholarships 2021-2022 (link)
7.4   Supplemental Enrolment Growth Grant (link)
7.5   Communications Report - October & November 2022 (link)
7.6   Monthly Financial Report - October 2022 (link)
7.7   Monthly IT Report - November 2022 (link)
7.8   2022-2023 Superintendent Discretionary Fund (link)

8.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

8.1   Chair's Report

8.2   Trustees Report (link)

8.3   Advocacy Committee (link)

8.4   Audit, Finance, and Human Resources Committee (link)

8.5   Building and Maintenance Committee (link)

8.6   Policy Committee (link)

8.7   Transportation Committee (link)

9.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

9.1   Alberta School Boards Associate Representative

9.2   Public School Boards Association of Alberta Representative

10.     NEW BUSINESS

10.1   2021-2022 Draft Audited Financial Statements (link)
10.2   Draft Sturgeon Public Schools Annual Education Results Report Summary (AERR) - November 2022 
10.3    School Presentations - January 2023 (link)

11.   UNFINISHED BUSINESS

12.   NOTICES OF MOTION

13.   INFORMATION

14.   COMMENT & QUESTION PERIOD

14.1  ATA; CUPE

14.2  Community Members

14.3  Media

15.   REQUESTS FOR INFORMATION

16.   IN CAMERA; 

17.   ADJOURNMENT

Wednesday, October 26, 2022

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     READING AND APPROVING OF MINUTES

4.1   Approval of the Minutes of the Regular Meeting of September 28, 2022 (link)

5.     PRESENTATIONS

5.1   Facility Services Presentation (link)

6.     REPORTS FROM SENIOR EXECUTIVE

6.1   2021-2022 School Council Annual Reports (link)
6.2   Christmas Luncheon 2022 (link) 
6.3   Overdue Transportation Fees (link)
6.4   September 29th Enrolment Count/Student Growth Funding (link)
6.5   Stakeholder Engagement Update - Military Family Resource Centre (link)
6.6   Value Scoping Sessions (link)
6.7   Communications Report - September & October 2022 (link)
6.8   Monthly Financial Report - September 2022 (link) 
6.9   Monthly IT Report - October 2022 (link)
6.10 Administrative Procedure 245 - Health and Safety (link)
6.11 Administrative Procedure 729 - Evaluation of the Superintendent of Schools (link)
6.12  2022-2023 Superintendent Discretionary Fund (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report

7.2   Trustees Report (link)

7.3   Advocacy Committee (link)

7.4   Building and Maintenance Committee (link)

7.5   Finance and Human Resources Committee (link)

7.6   Policy Committee

7.7   Transportation Committee (link)

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards Associate Representative

8.2   Public School Boards Association of Alberta Representative

9.     NEW BUSINESS

9.1   Draft 2024-2025 School Calendar (link)
9.2   Finance and Human Resources Committee Name Change (link)
9.3   Student Advisory Committee Establishment and Schedule (link)
9.4   Advocacy Committee Work Plan 2022-2023 (link)
9.5   Building and Maintenance Committee Work Plan 2022-2023 (link)
9.6   Finance and Human Resources Committee Work Plan 2022-2023 (link)
9.7   Policy Committee Work Plan 2022-2023 (link)
9.8   Transportation Committee Work Plan 2022-2023 (link) 

10.   UNFINISHED BUSINESS

11.   NOTICES OF MOTION

12.   INFORMATION

13.   COMMENT & QUESTION PERIOD

13.1  ATA; CUPE

13.2  Community Members

13.3  Media

14.   REQUESTS FOR INFORMATION

15.   IN CAMERA 

16.   ADJOURNMENT

Wednesday, September 28, 2022

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     READING AND APPROVING OF MINUTES

4.1   Approval of the Minutes of the Special Board Meeting of August 24, 2022 (link)

4.2   Approval of the Minutes of the Organizational Meeting of August 24, 2022 (link)

4.3   Approval of the Minutes of the Regular Meeting of August 24, 2022 (link)

5.     PRESENTATIONS

6.     REPORTS FROM SENIOR EXECUTIVE

6.1   CORRECTION: Fuel Price Contingency Program Reinstatement Update (link)

6.2   Alberta Education Approval of Reserve Strategy (link)

6.3   New Curriculum Implementation Update (link)

6.4   HEPA Filter Update (link)

6.5   Preliminary Enrolment Numbers (link)

6.6   Provincial Screening Assessments (link)

6.7   Renaming of Disability Services (link)

6.8   Renaming of GOALS Program (link)

6.9   School Bus Operation Regulation Changes (link)

6.10 School Resource Officer Sturgeon Composite High School - Update (link)

6.11 Teacher Salary Settlement Funding (link)

6.12 Transportation Update Summary (link)

6.13 Truth and Reconciliation Week and Indigenous Education (link)

6.14 Communications Report and Annual Plan (link)

6.15 Monthly Financial Report - August 2022 (link)

6.16 Monthly IT Report - September 2022 (link)

6.17 Administrative Procedure 526 - Animals Supporting Inclusive Education (link)

6.18 Administrative Procedure 733 - Certificated Staff ATA Educational Leaves (link)

6.19 Administrative Procedure 871 - Use of Personal Mobile Devices to Access Division Services (link)

6.20 2022-2023 Superintendent Discretionary Fund (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report

7.2   Trustees Report (link)

7.3   Advocacy Committee

7.4   Building and Maintenance Committee

7.5   Finance and Human Resources Committee

7.6   Policy Committee (link)

7.7   Transportation Committee

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards Associate Representative

8.2   Public School Boards Association of Alberta Representative

9.     NEW BUSINESS

9.1   2023-2024 School Calendar (link)

9.2   Borrowing Resolution Increase (link)

9.3   2022-2023 Council of School Councils' Meeting (link)

9.4   Organization Chart Revision (link)

9.5   Policy 700 - Superintendent of Schools (link)

9.6   Policy 715 - Educational Leaves of Professional Staff (link)

10.   UNFINISHED BUSINESS

11.   NOTICES OF MOTION

12.   INFORMATION

13.   COMMENT & QUESTION PERIOD

13.1  ATA; CUPE

13.2  Community Members

13.3  Media

14.   REQUESTS FOR INFORMATION

15.   IN CAMERA

16.   ADJOURNMENT

Wednesday, August 24, 2022

Organizational Meeting
Agenda 

1. Roll Call
2. Call to Order
3. Treaty 6 Acknowledgement Statement
4. Election of Chair
5. Election of Vice Chair
6. Code of Ethics (link)
7. Date, Time, Place of Regular Meetings (link)
8. Trustee Committee 
9. Trustee Membership of Committees (link)
10. Board Representations to Other Organizations
11. Close of Meeting

Wednesday, August 24, 2022

Agenda (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     READING AND APPROVING OF MINUTES

4.1   Approval of the Minutes of the Regular Meeting of June 22, 2022 (link)

5.     PRESENTATIONS

6.     REPORTS FROM SENIOR EXECUTIVE

6.1   Administrative Procedure 700 - Certificated Staff (link)
6.2   Administrative Procedure 711 - Employee Conduct - Welcoming Inclusive, Safe and Healthy Environments (link)
6.3   Administrative Procedure 712 - Employee Conduct - Sexual Orientation and Gender Identities (link)
6.4   Administrative Procedure 722 - Contracts for Newly Designated Principals and Vice Principals (link)
6.5   Administrative Procedure 723 - Growth, Supervision and Evaluation of Principals and Vice Principals (link)
6.6   Administrative Procedure 440 - Local Authorities Pension Plan (link)
6.7   Board Retreat (link)
6.8   Communications Report (link)
6.9   Facility Services - Summer Project Update (link)
6.10  Fuel Contingency Program Reinstatement (link)
6.11  Legal Public School Update (link)
6.12  Mental Health Service Classrooms February 2023 (link)
6.13  Monthly Financial Report - June 2022 and July 2022 (link)
6.14  Monthly IT Report - August 2022 (link)
6.15  Stakeholder Engagement Update - Alexander First Nation/KEC (link)
6.16  2022-2023 Superintendent Discretionary Fund (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report

7.1.1   Meeting with the Education Minister 2 Topic Suggestions (link)

7.2   Trustees Report (link)

7.3   Advocacy Committee

7.4   Building and Maintenance Committee

7.5   Finance and Human Resources Committee

7.6   Policy Committee

7.7   Transportation Committee

7.8   Teacher Board Advisory Committee (TBAC) (link)

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards Associate Representative

8.2   Public School Boards Association of Alberta Representative

9.     NEW BUSINESS

10.   UNFINISHED BUSINESS

11.   NOTICES OF MOTION

12.   INFORMATION

13.   COMMENT & QUESTION PERIOD

13.1  ATA; CUPE

13.2  Community Members

13.3  Media

14.   REQUESTS FOR INFORMATION

15.   IN CAMERA; LABOUR

16.   ADJOURNMENT

Special Board Meeting Agenda
August 24, 2022
2:45 p.m.
Boardroom, Frank Robinson Education Centre

1. Call to Order

2. Appointment of Acting Secretary Treasurer

3. Adjournment

Wednesday, June 22, 2022

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     READING AND APPROVING OF MINUTES

4.1   Approval of the Minutes of the Regular Meeting of May 25, 2022 (link)

4.2   Approval of the Minutes of the Special Meeting of June 8, 2022 (link)

5.     PRESENTATIONS

6.     REPORTS FROM SENIOR EXECUTIVE

6.1   Administrative Procedure 905 - Student Attendance at School (link)

6.2   Communications Report (link)

6.3   Language Immersion (Grandfathered Agreement) (link)

6.4   LOGOS Review (link)

6.5   Monthly Financial Report - May 2022 (link)

6.6   Monthly IT Report (link)

6.7   Annual Report: Off-Campus Education (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report

7.2   Trustees Report (link)

7.3   Advocacy Committee

7.3.1   Student Advisory Committee Co-Chair Report

7.3.2   Advocacy Committee Year End Report (link)

7.4   Building and Maintenance Committee

7.4.1   Building and Maintenance Committee Year End Report (link)

7.5   Finance and Human Resources Committee

7.5.1   Finance and Human Resources Committee Year End Report (link)

7.6   Policy Committee

7.6.1   Policy Committee Year End Report (link)

7.7   Transportation Committee

7.7.1   Transportation Committee Year End Report (link)

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards Associate Representative

8.2   Public School Boards Association of Alberta Representative

9.     NEW BUSINESS

9.1   2021-2022 Transfer to Capital Reserves (link)

9.2   Omnibus Motion for Locally Developed Course Approval (link)

9.3   Summer Meetings (link)

9.4   Policy 110 - Equity, Diversity, Inclusion and Human Rights (link)

9.5   Policy 115 - Sexual Orientation, Gender Identity, and Gender Expression (link)

9.6   Policy 215 - Organization Chart (link)

9.7   Policy 235 - Conduct of Board Meetings (link)

9.8   Policy 310 - Non-Funded Students (link)

9.9   Policy 320 - Inclement Weather: Student Transportation Services (link)

9.10  Policy 435 - Technology Equipment for Trustees (link)

9.11  Policy 500 - Transportation (link)

9.12  Policy 605 - Public Use of School Buildings and Property (link)

9.13  Policy 900 - Student Conduct and Discipline (link)

10.   UNFINISHED BUSINESS

11.   NOTICES OF MOTION

12.   INFORMATION

13.   COMMENT & QUESTION PERIOD

13.1  ATA; CUPE

13.2  Community Members

13.3  Media

14.   REQUESTS FOR INFORMATION

15.   IN CAMERA; LABOUR

16.   ADJOURNMENT

Wednesday, May 25, 2022

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     READING AND APPROVING OF MINUTES

4.1   Approval of the Minutes of the Regular Meeting of April 27, 2022 (link)

5.     PRESENTATIONS

6.     REPORTS FROM SENIOR EXECUTIVE

6.1    2022 ThoughtExchange Summary Report (link)

6.2    AP496 - Complementary Learning Resource Fees - Rescinded (link)

6.3    Communications Report (link)

6.4    Monthly Financial Report - April 2022 (link)

6.5    Monthly IT Report - April 2022 (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report

7.2   Trustees Report (link)

7.3   Advocacy Committee (link)

7.3.1    Student Advisory Committee Co-Chair Report

7.4   Building and Maintenance Committee

7.5   Finance and Human Resources Committee

7.6   Policy Committee

7.7   Transportation Committee

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards Associate Representative

8.2   Public School Boards Association of Alberta Representative

9.     NEW BUSINESS

9.1   2022-2023 Draft Budget (link)

9.2   2022 Borrowing Resolution (link)

9.3   Sturgeon Public Schools DRAFT Education Plan 2022-2025 (link)

9.4   Religious Education and Instruction or Character Education at Sturgeon Heights School (link)

9.5   Policy 410 - Fees (link)

10.   UNFINISHED BUSINESS

11.   NOTICES OF MOTION

12.   INFORMATION

13.   COMMENT & QUESTION PERIOD

13.1  ATA; CUPE

13.2  Community Members

13.3  Media

14.   REQUESTS FOR INFORMATION

15.   IN CAMERA; LABOUR

16.   ADJOURNMENT

Wednesday, April 27, 2022

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     READING AND APPROVING OF MINUTES

4.1   Approval of the Minutes of the Regular Meeting of March 23, 2022 (link)

5.     PRESENTATIONS

5.1   Learning Supports and First Nation, Métis, and Inuit Success (link)

6.     REPORTS FROM SENIOR EXECUTIVE

6.1   Bus Status App (link)

6.2   Communications Report (link)

6.3   Mental Health Capacity Building (MHCB) Program Extension (link)

6.4   Monthly Financial Report - March 2022 (link)

6.5   Monthly IT Report - March 2022 (link)

6.6   Pride Week 2022 (link)

6.7   Student Resource Officer (SRO) Update (link)

6.8   SOGI 123 Partnership Update (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report

7.2   Trustees Report (link)

7.3   Advocacy Committee

7.4   Building and Maintenance Committee (link)

7.5   Finance and Human Resources Committee

7.6   Policy Committee (link)

7.7   Transportation Committee (link)

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards Associate Representative

8.2   Public School Boards Association of Alberta Representative

9.     NEW BUSINESS

9.1   2022-2023 Complementary Learning Resource Fees (link)

9.2   2022-2023 Book Award Rate (link)

9.3   2022-2023 Transportation Fees (link)

9.4   2022-2023 Non-Funded Student Fee Schedule (link)

9.5   2021-2022 Capital Projects (link)

10.   UNFINISHED BUSINESS

11.   NOTICES OF MOTION

12.   INFORMATION

13.   COMMENT & QUESTION PERIOD

13.1  ATA; CUPE

13.2  Community Members

13.3  Media

14.   REQUESTS FOR INFORMATION

15.   IN CAMERA: LABOUR; LEGAL

16.   ADJOURNMENT

Wednesday, March 23, 2022

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     READING AND APPROVING OF MINUTES

4.1   Approval of the Minutes of the Regular Meeting of February 23, 2022 (link)

5.     PRESENTATIONS

6.     REPORTS FROM SENIOR EXECUTIVE

6.1   2021 Thoughtexchange Report (link)

6.2    AP215 - Community Partnerships (link)

6.3    AP221 - Focused and Effective Communication (link)

6.4    AP235 - Operational School Year and Calendar (link)

6.5    BYOD Program Update (link)

6.6    Class Size Information Reporting (link)

6.7    Communications Report (link)

6.8    Monthly Financial Report (link)

6.9    Monthly IT Report (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report (link)

7.2   Trustees Report (link)

7.3   Advocacy Committee (link)

7.4   Building and Maintenance Committee (link)

7.5   Finance and Human Resources Committee (link)

7.6   Policy Committee

7.7   Transportation Committee (link)

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards Associate Representative

8.2   Public School Boards Association of Alberta Representative

9.     NEW BUSINESS

9.1    2023/2024 School Calendar (link)

9.2    Hold Harmless COVID Mitigation Allocation Proposal (link)

9.3    Three Year Capital Plan (link)

9.4    Noon Student/Child Transportation Services (link)

9.5    Policy 220 - Trustee Code of Conduct (link)

9.6    Policy 221 - Role of the Trustee (link)

9.7    Policy 410 - Fees (link)

9.8    Policy 700 - Superintendent of Schools (link)

9.9    Policy 701 - Board Delegation of Authority (link)

10.   UNFINISHED BUSINESS

11.   NOTICES OF MOTION

12.   INFORMATION

13.   COMMENT & QUESTION PERIOD

13.1  ATA; CUPE

13.2  Community Members

13.3  Media

14.   REQUESTS FOR INFORMATION

15.   IN CAMERA: LABOUR ; LEGAL

16.   ADJOURNMENT

Wednesday, February 23, 2022

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     READING AND APPROVING OF MINUTES

4.1   Approval of the Minutes of the Special Meeting of January 17, 2022 (link)

4.2   Approval of the Minutes of the Regular Meeting of January 26, 2022 (link)

5.     PRESENTATIONS

5.1   Redwater HYPE - Mental Health Capacity Building Presentation by Carina Chenoweth (link)

6.     REPORTS FROM SENIOR EXECUTIVE

6.1   ASCA AGM, Conference and Trade Show (link)

6.2   Communications Report (link)

6.3   Monthly Financial Report - January 2022 (link)

6.4   Sturgeon Night of Music and Fine Arts - Spring 2022 (link)

6.5   Teachers' Employee Bargaining Association (TEBA) Update (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report (link)

7.2   Trustee Reports (link)

7.3   Advocacy Committee

7.4   Building and Maintenance Committee

7.5   Education Committee

7.5.1   Education Committee Work Plan 2021/2022 (link)

7.6   Finance and People Services Committee

7.7   Transportation Committee

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards Associate Representative

8.2   Public School Boards Association of Alberta Representative

9.     NEW BUSINESS

9.1   2022/2023 School Calendar (link)

9.2   2021/2022 Capital Projects & Access to Reserves (link)

9.3   Town of Legal Catchment (link)

9.4   Board and Committee Meetings (link)

9.5   Policy 230 - Board Committees (link)

9.6   Policy 105 - Vision, Mission and Values (link)

9.7   Policy 220 - Trustee Code of Conduct (link)

9.8   Policy 225 - Board Responsibility and Conduct (link)

9.9   Policy 231 - Student Advisory Committee (link)

9.10  Policy 240 - Policy Development (link)

10.   UNFINISHED BUSINESS

11.   NOTICES OF MOTION

12.   INFORMATION

13.   COMMENT & QUESTION PERIOD

13.1  ATA; CUPE

13.2  Community Members

13.3  Media

14.   REQUESTS FOR INFORMATION

15.   IN CAMERA: LABOUR ; LEGAL

16.   ADJOURNMENT

Wednesday, February 9, 2022

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     APPROVAL OF COMMITTEE NOTES

4.1   Amendment/Correction of Notes

4.2   Approval of Committee Notes - January 12, 2022 (link)

5.     PRESENTATIONS

5.1   Disability Services - Helen Lawrence (link)

6.     REPORTS FROM SENIOR EXECUTIVE

6.1   2022 ARES Four Winds Public School Presentation Update (link)

6.2   ASCA AGM, Conference and Trade Show (link)

6.3   Konica Minolta Scholarship (link)

6.4   Monthly IT Report (link)

6.5   Network Optimization Project Update (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report

7.2   Trustees Report

7.3   Advocacy Committee

7.4   Building and Maintenance Committee

7.5   Education Committee

7.5.1   Work Plan 2021/2022 (link)

7.6   Finance and People Services Committee

7.7   Transportation Committee

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards' Association Zone 2/3

8.2   Public School Boards' Association of Alberta

8.3   Teacher Board Advisory Committee (Policy Advisory - ATA)

8.4   Labour Management Committee (Policy Review - CUPE)

8.5   Community Services Advisory Board

9.     NEW BUSINESS

9.1   2022/2023 School Calendar (link)

9.2   Capital Projects & Access to Reserves (link)

9.3   Town of Legal Catchment (link)

9.4   Policy 105 - Vision, Mission and Values (link)

9.5   Policy 220 - Trustee Code of Conduct (link)

9.6   Policy 221 - Role of the Trustee (link)

9.7   Policy 225 - Board Responsibility and Conduct (link)

9.8   Policy 230 - Board Committees (link)

9.9   Policy 231 - Student Advisory Committee (link)

9.10  Policy 240 - Policy Development (link)

9.11  Policy 435 - Technology Equipment for Trustees (link)

9.12  Policy 605 - Use of School Buildings (link)

9.13  Board and Committee Meetings (link)

10.   QUESTION PERIOD

11.   UNFINISHED BUSINESS

12.   INFORMATION ITEMS

13.   PENDING LIST

14.   IN CAMERA: LABOUR ; LEGAL

15.   ADJOURNMENT

Wednesday, January 26, 2022

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     READING AND APPROVING OF MINUTES

4.1   Approval of the Minutes of the Regular Meeting of December 22, 2021 (link)

5.     PRESENTATIONS

6.     REPORTS FROM SENIOR EXECUTIVE

6.1   Communications Report (link)

6.2   January 2022 Update - Bill 58 Freedom to Care Act - Volunteer Insurance (link)

6.3   Monthly Financial Report (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report

7.1.1   Written Reports for Trustees

7.2   Trustees Report

7.3   Advocacy Committee (link)

7.4   Building and Maintenance Committee

7.5   Education Committee

7.6   Finance and People Services Committee

7.7   Transportation Committee

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards Associate Representative

8.2   Public School Boards Association of Alberta Representative

9.     NEW BUSINESS

10.   UNFINISHED BUSINESS

11.   NOTICES OF MOTION

12.   INFORMATION

13.   COMMENT & QUESTION PERIOD

13.1  ATA; CUPE

13.2  Community Members

13.3  Media

14.   REQUESTS FOR INFORMATION

15.   IN CAMERA: LEGAL

16.   ADJOURNMENT

Wednesday, January 12, 2022

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda 

3.     APPOINTMENTS

4.     APPROVAL OF COMMITTEE NOTES

4.1   Amendment/Correction of Notes

4.2   Approval of Committee Notes - December 8, 2021 (link)

5.     PRESENTATIONS

5.1    MNP - Benji Waser 

6.     REPORTS FROM SENIOR EXECUTIVE

6.1    AP255 - Inclement Weather Decisions for Schools (link)

6.2    COVID-19 Vaccination Status/Hazard Mitigation Update (link)

6.3    COVID Expense Report for 2020-2021 (link)

6.4    Monthly IT Report (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report

7.1.1    Written Trustee Reports

7.2   Trustees Report

7.3   Advocacy Committee

7.4   Building and Maintenance Committee

7.5   Education Committee

7.6   Finance and People Services Committee

7.7   Transportation Committee

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards' Association Zone 2/3

8.2   Public School Boards' Association of Alberta

8.3   Teacher Board Advisory Committee (Policy Advisory - ATA)

8.4   Labour Management Committee (Policy Review - CUPE)

8.5   Community Services Advisory Board

9.     NEW BUSINESS

10.   QUESTION PERIOD

11.   UNFINISHED BUSINESS

12.   INFORMATION ITEMS

13.   PENDING LIST

14.   IN CAMERA: LABOUR; LEGAL

15.   ADJOURNMENT

Wednesday, December 22, 2021

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     READING AND APPROVING OF MINUTES

4.1   Approval of the Minutes of the Regular Meeting of November 24, 2021 (link)

5.     PRESENTATIONS

6.     REPORTS FROM SENIOR EXECUTIVE

6.1    Communications Report (link)

6.2    Monthly Financial Report (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report

7.2   Trustees Report

7.3   Advocacy Committee

7.3.1 Advocacy Committee Work Plan 2021/2022 (link)

7.4   Building and Maintenance Committee

7.4.1 Building and Maintenance Committee Work Plan 2021/2022 (link)

7.5   Education Committee

7.5.1 Education Committee Work Plan 2021/2022 (link)

7.6   Finance and People Services Committee

7.6.1 Finance and People Services Committee Work Plan 2021/2022 (link)

7.7   Transportation Committee

7.7.1 Transportation Committee Work Plan 2021/2022 (link)

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards Associate Representative

8.2   Public School Boards Association of Alberta Representative

9.     NEW BUSINESS

9.1   Amended Annual Education Results Report (link)

9.2   Policy 400 - Financial Accountability & Audit (link)

10.   UNFINISHED BUSINESS

11.   NOTICES OF MOTION

12.   INFORMATION

13.   COMMENT & QUESTION PERIOD

13.1  ATA; CUPE

13.2  Community Members

13.3  Media

14.   REQUESTS FOR INFORMATION

15.   IN CAMERA: LEGAL

16.   ADJOURNMENT

Wednesday, December 8, 2021

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     APPROVAL OF COMMITTEE NOTES

4.1   Amendment/Correction of Notes

4.2   Approval of Committee Notes - November 10, 2021 (link)

5.     PRESENTATIONS

5.1   Mental Health & Wellness Initiative - M. Parker, Coordinator (link)

6.     REPORTS FROM SENIOR EXECUTIVE

6.1   Alberta School Council Engagement (ASCE) Grant 2021-2022 Update (link)

6.2   AP420 - Financial Accountability & Audit (link)

6.3   Bill 58: School Councils and Parent Fundraising Groups Insurance (link)

6.4   School Council Annual Reports (link)

6.5   Monthly IT Report (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report

7.2   Trustees Report

7.3   Advocacy Committee (link)

7.3.1   Committee Work Plan 2021/2022 (link)

7.4   Building and Maintenance Committee (link)

7.4.1   Committee Work Plan 2021/2022 (link)

7.5   Education Committee (link)

7.5.1   Committee Work Plan 2021/2022 (link)

7.6   Finance and People Services Committee (link) 

7.6.1   Committee Work Plan 2021/2022 (link)

7.7   Transportation Committee (link)

7.7.1  Committee Work Plan 2021/2022 (link)

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards' Association Zone 2/3

8.2   Public School Boards' Association of Alberta

8.3   Teacher Board Advisory Committee (Policy Advisory - ATA)

8.4   Labour Management Committee (Policy Review - CUPE)

8.5   Community Services Advisory Board

9.     NEW BUSINESS

9.1   Policy 400 - Financial Accountability & Audit (link)

10.   QUESTION PERIOD

11.   UNFINISHED BUSINESS

12.   INFORMATION ITEMS

12.1   COVID-19 Vaccination Status Administrative Procedure (link)

13.   PENDING LIST

14.   IN CAMERA: LABOUR; LEGAL

15.   ADJOURNMENT

Wednesday, November 24, 2021

AGENDA (link)

1.     CALL TO ORDER

2.     CONSIDERATION OF AGENDA (link)

2.1   Additions/Deletions to Agenda

2.2   Approval of Agenda

3.     APPOINTMENTS

4.     READING AND APPROVING OF MINUTES

4.1    Approval of the Minutes of the Organizational Meeting of October 27, 2021 (link)

4.2   Approval of the Minutes of the Regular Meeting of October 27, 2021 (link)

4.3   Approval of the Minutes of the Special Meeting of November 3, 2021 (link)

5.     PRESENTATIONS

5.1   Audited Financial Statements by P. Dirks - Metrix Group (link)

6.     REPORTS FROM SENIOR EXECUTIVE

6.1   Communications Report (link)

7.     REPORTS FROM TRUSTEES AND STANDING COMMITTEES

7.1   Chair's Report

7.2   Trustees Report

7.3   Advocacy Committee

7.4   Building and Maintenance Committee

7.5   Education Committee

7.6   Finance and People Services Committee

7.7   Transportation Committee

8.     REPORTS FROM SPECIAL COMMITTEES/TASK GROUPS

8.1   Alberta School Boards Associate Representative

8.2   Public School Boards Association of Alberta Representative

9.     NEW BUSINESS

9.1   2020-2021 Audited Financial Statements (link)

9.2   Council of School Councils' Meeting (link)

9.3   Annual Education Results Report (AERR) - November 2021 (link)

9.4   School Presentations (link)

9.5   Policy 305 - School Councils (link)

9.6   Policy 810 - Off-Site Activities (link)

9.7   Sturgeon Public Schools Scholarships (link)

9.8   Monthly Financial Report (link)

10.   UNFINISHED BUSINESS

11.   NOTICES OF MOTION

12.   INFORMATION

13.   COMMENT & QUESTION PERIOD

13.1  ATA; CUPE

13.2  Community Members

13.3  Media

14.   REQUESTS FOR INFORMATION

15.   IN CAMERA: LEGAL

- Motion Item (link)

16.   ADJOURNMENT