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415: Fiscal Reporting

Date: January 30, 2020

Responsible Administrator: Associate Superintendent Corporate Services


PURPOSE

The Board believes in transparency and prudence when overseeing budget. Monthly at the public board meeting, the Board shall receive a financial report of budget and year-to-date revenues and expenditures, along with a variance analysis for the previous month.

PROCESS

The Associate Superintendent Corporate Services is responsible for fiscal monthly reporting.

PROCEDURE

1. The fiscal year shall begin on September 1st and end on August 31st of the following year.

2. Fiscal management will be undertaken in a manner consistent with professional standards regarding sound and ethical fiscal practices and in compliance with the requirements established by Alberta Education. This will include:

2.1 Maintaining accurate financial records;

2.2 Keeping secure the financial resources and records of the Division;

2.3 Establishing and maintaining a system for the effective supervision and control of revenues and expenditures;

2.4 Reporting to Alberta Education as required;

2.5 Efficiently administering the Division payroll;

2.6 Communicating financial data appropriate for public consumption; and

2.7 Maintaining supervisory and/or consultative services in relation to school-based financial matters involving public funds.

3. A variance analysis shall be provided to the Board of Trustees when the expenditure of a budget line exceeds the projected amount by 10 (ten) percent.

4. Regular updates of the Division financial matters shall be provided to the Superintendent/CEO of Schools.


Reference:

Board Policy: 405 Budget Development and Transparency